IN SILC: The Truth about the December Meeting

Below you will find an accurate account of what happened at the 
official December 2006 meeting.  I know that if I had not seen it with my own 
eyes, I would not believe that this is what happened.  But I did see 
it, and you don't have to take my word for it.  Watch the video for 
yourself at http://everybodycounts.org/icoil/dec2006icoil.htm

Also, I have begun to update the secretary's chronicles document page 
at http://www.onecandream.com/ICOIL/documents  there you can find not 
only this document (with a few added comments, but a link to the video, 
but the version of the meeting created by Al Tolbert and Approved by the 
council.

I just want everyone to know that, your support has been appreciated, 
but unfortunately if anything the problem here in Indiana is worse.  But 
then Jodi and I were never really the problem.  We were just two of the 
people brave enough to point at it.

___________________________________________________________________________________

Indiana Council on Independent Living (ICOIL)
December 13, 2006 Meeting
Prepared By: Ramona Harvey  The Peoples Secretary
 

'Discussion on new and membership retention'

Dee Ann Hart states that if anyone does not wish to contact potential 
new members themselves they can pass the to contact information on to 
her and she would do it.   Dee Ann also stated that ongoing training also 
needed to be included in council meetings.  She feels it will also help 
educate the any member of the public who may attend to have materials 
such as the video from ILRU she wanted to show a few months ago 
available to the public .prior to the meeting so that the public will have 
something to look at and learn about the organization.  

'Regarding Public Hearings'

Dee Ann notes that one of the things that they could do is have a video 
and share a clip from the video at public hearings.  She states that it 
is up to each individual facilitator how they decide to handle the 
public hearing as far as that, but she was thinking she might use the video 
tape when she facilitates.

'Online Training and council member training policy'


 Dee Ann Talked about ILRU webcasts and trainings such as Smooth as 
SILC for the year 2007.  She does not know how the council has set up 
funds regarding training and how to obtain the money prior too training, 
but she believes that most of the time if you should go ahead and do 
training and then ask for council reimbursement, and in that regard 
training would be council members responsibilities.  But she thinks it is 
important that a policies and procedures are developed that state that if a 
council member chooses to do so much continuing education then the 
council will reimburse them for that. Which is something the council needs 
to discuss at a later time.

'The SILC congress' 


Melissa Madill noted that the SILC congress is coming up and she 
understands that Dee Ann has paid out of her own pocket the hotel and 
registration to attend.  

Melissa Madill makes a motion that ICOIL reimburse Dee Ann Hart for the 
cost of attending the SILC Congress. Teresa Mager Seconds.  

Pat Stewart stated she would like to add that the council officially 
send her.

Melissa Madill amended her motion to the motion that Dee Ann represents 
ICOIL at the SILC congress and ICOIL reimburse her for her cost.  Pat 
Stewart Seconds.


There was a very brief discussion about registration and hotel rooms.  
It was noted that the SILC congress is to be in New Orleans.


Melissa Madill calls  for the question. Dee Ann Hart asks for all those 
in favor of sending her as a representative to the SILC congress.  
Motion carries.
Dee Ann Hart makes an announcement that the ADA steering committee is 
moving their meeting to the Thursday after the monthly ICOIL meetings.  
So if any council member happens to be in town and wants to give 
feedback on the ADA they can go there.


The ICOIL Laptop and LCD Projector Dee Ann asks if there is any other 
business she is forgetting and Al Tolbert as secretary reminds her of 
the ICOIL laptop.  Dee Ann notes the council does have a laptop computer 
and she has had possession of it for a month without the councils 
knowledge.  She notes it is brought in monthly and is upstairs.  Carol She 
noted if anyone has a need for the laptop then that needs to be 
discussed to determine if their need was greater then hers.  Melissa Madill was 
concerned about whether the laptop was usable.  It was noted that this 
was the new laptop that was not obsolete, though it is password 
protected.  


Dave Nelson wanted to make sure the laptop had the features that Dee 
Ann needed in order to use the laptop.  Dee Ann did note that the laptop 
did not have accessibility features and is basically useless.  Dave 
clarified that meant that the laptop did not have the features she needed 
and asked if one was needed for council business.  Dee Ann stated she 
did indeed need a laptop for council business. It was noted the council 
has an LCD Projector.


Discussion regarding accessibility  Melissa Madill wondered if the 
council needed to make a motion to approve funds for Dee Ann to purchase 
accessibility software.  Dee Ann stated that she sent in a proposal in 
August regarding accommodations she needed to the council, and she was 
not sure if she needed to resubmit that to the finance committee  


Melissa Madill wanted to make a motion, but Carol Baker interrupts to 
inform the council that the laptop is a state laptop so whatever needs 
to be installed on the laptop needs to be done through the state.  She 
asks Dee Ann tell her what is needed so it can be ordered and installed. 


Richard Simers asks for clarification on whether it is a states 
computer or an ICOIL one.  Carol Baker says this one is considered a state 
property until the value depreciates. When questioned, she clarified that 
it came out of ICOIL funding.  Richard Simers stated it was an ICOIL 
computer.


Dee Ann asks David Nelson if the finance committee received her 
accommodation request in August.  Dave asked for clarification as to what the 
request was, and Dee Ann acknowledged that she did not remember all of 
what she said in the request, but she said that she knew that the 
discussion after that was when someone asks for an accommodation do we want 
them to have an evaluation


She stated that it was because of another request for an accommodation 
that this was addressed.  Dee Ann said she submitted the request to the 
finance committee and wanted to know where they stood on this 
issue.Dave said the first problem is that there was a need for a finance 
committee chair.


Pat Stewart wanted thought that the council had already approved funds 
for accommodations and there was a discussion.  Melissa stated she 
understood that Carol was going to take care of it so it was a mute point.  
Keith Coros noted that he remembered that Dee Ann sent an e-mail, but 
at the next meeting he was voted out of office.  So he could not do 
anything with it, and he is not sure if he still has it.  He suggested if 
she remembered what she said to e-mail it again.  Dee Ann said she 
thought she still had a copy that she would resubmit to the finance 
committee her request if need be after talking with Carol Baker.


Storage and rental space  Melissa noted that IRCIL has charged because 
they have been storing the equipment for longer then they committed to 
storing it.  And that charge was submitted to the DSU.  


She wondered if there needed to be a motion to approve that fee 
reimburment to IRCIL.  There was a discussion.  


Teresa Mager made the motion that payment be made to IRCIL for 
outstanding charges of ICOIL storage.  Dee Ann Hart announces that a motion was 
made by Melissa Madill and that it was seconded by Teresa Mager.  Brief 
discussion followed regarding the cost which was $600.  Dee Ann called 
for a vote. Melissa Madill abstained all others voted aye motion 
carried.

'Regarding meeting times' Richard Simers stated the need to elect a 
treasurer or get a volunteer, and also asked for a discussion about 
changing the meeting times which has been set from 1-5.  He wants to see the 
council be able to adjourn when the business is completed instead of 
going tell 5pm because that is not needed.  Dee Ann asks for a motion so 
there can be discussion on meeting times.


Pat Stewart makes the motion that the length of time the room is 
reserved is only how long the room is reserved and does not necessarily mean 
the meeting will go that long. Pat restated her motion to say that the 
meeting go only as long as is necessary and it is adjourned.

Dee Ann Hart notes that the public access counselor has brought to the 
attention of the council that when a final time is published the 
meeting must go to that time.  And it also falls under the ADA and they have 
to be available.  That is why right now any posting or publication the 
council has with regards to our meetings no longer contains an end 
time.  This way if they choose to leave at any time they are legally able 
to.  And we dont have to worry about the public complaints that we are 
not here during meeting times.  Teresa Mager Seconds that motion.


Nancy Young notes that on behalf of ICOIL she contacted the conference 
center and reserved rooms for the entire year of 2007.  She could get a 
room for every month but April.  Nothing is available for april unless 
the meeting date is changed.


Pat Stewart indicated this calendar needed to be approved.   She moved 
that the council go ahead and accept the calendar which is monthly 
accept for April even if that means the council takes a vacation in April. 
Melissa Madill Seconded.


Teresa Mager clarified that they were only approving the date and the 
beginning time of 1 pm and the meeting room and also that there would be 
no meeting in April.
Someone calls for the question. Motion carried unanimously

Richard Simers wanted to know what issues the public policy committee 
should address.  Pat Stewart indicated that the money follows the person 
grant would be a good issue.  Richard asked for volunteers.  Several 
people volunteer.

501c3 status Al Tolbert asked if everything was being taken care of and 
if there was a need to register in order to receive funds.  There was a 
discussion.  Al wanted to make sure everything was in place for them to 
see funding.


Pat Stewart had a point of information noting that there were issues 
with the 501c3 about the names that were on there and who was listed as 
officers.  She wanted to know if those issues had been mended because 
they really needed to be before funds were received.  Al Tolbert 
indicated that he did not know if those issues had been amended or not.


Pat strongly suggested that before money went into the 501c3 that those 
documents reflect the same as ICOILs and the issues be resolved with 
the members.
Richard Simers stated you cant change the names on the incorporation 
papers.  You can only change who you do business with and who the 
members are.  At the present time Dee Ann Hart is listed as chief officer of 
the organization.

Pat stewart had a point of clarification wondering whose names would go 
on the Check of a 501c3.  

Richard Simers answers that Al Tolbert and he himself have names on the 
checking account, and at the present time Dee Anns name is on the 
checking account.  Two signatures are required.

Pat Stewart clarified that once a treasurer was elected that the 
treasurer and dee ann would be the two required signatures.  Richard Simers 
concurred.

Dave Nelson noted that there needed to be a policy that spelled out who 
had access to the account not by name, but by title.

Pat Stewart made a motion that the finance committee follow through and 
ensure accountability of the council and the council representatives of 
the 501c3, and also suggested looking at nominations for treasurer.  Al 
Tolbert Seconded

Motion passed

Treasurer
Dee Ann Hart noted that the policies and procedures require 30 days 
between a nomination and an election.


Melissa Madill states she did not think that was true, if the position 
is vacant.


Richard Simers makes a motion to take nominations for treasurer. Pat 
Stewart Seconds.


Melissa thought Keith Coros was nominated treasure.  Former Treasurer 
Keith Coros declines the position.  Dee Ann Hart asks for volunteers.


Melissa Madill nominates Danny Grissom.  Someone seconds. 


Danny Grissom expressed concern, but the council offered to support 
him.  Dee Ann indicated that when she restructured the finance committee 
she left Dave Nelson on the committee because she had heard great things 
about how he works with money. 


David Nelson moves the nomination for the treasurer be closed, and Pat 
Stewart Seconded.  Motion was passed.


Dee Ann Hart asks for a vote on whether Danny should be treasurer.  
Danny Grissom voted Nay, all others voted Aye.  It was determined that 
Dannys vote did not count and motion carried.


Melissa Madill made a motion to adjourn.  Pat Stewart Seconded.  


It was announced that the next meeting is scheduled for the 10th of 
January and the meeting was adjourned.


Indiana Statewide Council, (ICOIL) December 13th meeting  Document 
prepared using source documentation. by Ramona Harvey and Submitted to the 
people for their approval on March 13, 2007